Accessing Clockwise

Whether you feel like too many meetings take up most of the hours of your week, a fragmented schedule forces you to sacrifice time for deep work or miss a lunch break, or that constant interruptions and context switching are draining all your productivity, Clockwise is here to help. By setting a few preferences and creating guidelines for your ideal day, we hope to build a schedule that really works for you, that reflects a happier and healthier way of working.

To make that easier, the Clockwise web app is your home base for reducing wasted time – getting meetings out of the way and putting time back into your day. It’s a destination to configure, evaluate, and manage Clockwise with the ultimate goal of curating a schedule that you love.

Prism

Prism is the first GPT-powered calendar experience that makes scheduling as easy as having a conversation. The personal calendar assistant uses Clockwise time orchestration capabilities that empower you to make better decisions about your day using every day language to help manage your calendar and events.

Scheduling in Clockwise

You can interact with Prism the way you would with your very own personal assistant, by typing out a simple sentence with what you'd like to do. You can learn more here.

Rescheduling existing events

Clicking on the event in your calendar will bring up some options for you to quickly choose a time that works for all attendees.

Viewing events via the web app

Click on any event on your calendar to see more details about it in the pop-up. Clicking on the event title will bring up even more detail in the left side of the screen, allowing you to make any changes necessary.

Clicking History at the top of the event details, allows you to view any changes Clockwise might've made to a flexible meeting.

Links

The Scheduling Links dashboard has moved to integrate here with the rest of Clockwise account settings.

Scheduling Links are a smarter way to schedule meetings with people outside of your organization. Scheduling Links help you find the best time to meet, so you can schedule in a snap, and preserve your Focus Time in the process. Clockwise identifies the best times to meet by taking several factors into account.

Learn how to create a Clockwise Link to optimize your external meetings.

Flexibility

Meetings

When you mark a meeting as flexible, that gives Clockwise permission to move a calendar invite. By consolidating flexible events and getting meetings out of your way, we’re able to unlock blocks in your schedule that weren’t there before, significantly reducing wasted time in your day. If a fragmented schedule is killing your flow, be sure to turn on flexible meetings.

You can view and manage all your flexible meetings, from recurring one-on-ones to one-off team meetings, in a single view. 

The Suggestions section lists additional meetings that Clockwise recommends marking as flexible. The more meetings you mark as flexible, the more you’ll help to create additional Focus Time not just for yourself, but for anyone you meet with.

Flexible meetings are a feature available to Teams plans and above. More can be learned here: Flexible Meeting overview.

Holds

Flexible Holds are events where you are the only attendee and the time the event occurs in your working hours does not matter, just that they do make it into your ideal days. As your schedule changes throughout the week, Clockwise will automatically shuffle your flexible holds so your calendar reacts as your day evolves.

Clockwise's web app displays your flexible holds as either recurring routines or as one-off tasks to help manage flexible holds on your schedule. You can read more about Flexible Holds here.

Ideal day

Clockwise elevates how much Focus Time you achieved in the last week and benchmarks how that compares with your previous week. 

When setting your Focus Time goal, try to pick a number that balances your time spent in meetings with how much Focus Time you need to complete your work, and how much open space you need to remain available for ad-hoc meetings. Think about your role, too – individual contributors benefit from blocking more hours for Focus Time, whereas a people manager may want to mark their Focus Time as available for team support.

All of these decisions help to add up to making your sustainable schedule – Clockwise-managed holds and flexibilities that form your ideal day. These make it easy to see what your day will be like at quick glance, and give you peace of mind as to what the baseline expectations of your schedule should look like day-to-day.

• Your working & meeting hours
• Focus Time
• Breaks
• Lunch
• Travel time
• Personal calendar sync

Teams

Located under the more menu, you will find your Teams listing.

Paid teams benefit from additional collaboration features that work to coordinate a body of people via team organization including a team availability calendar to provide transparency and team no-meeting day observation.

View team membership, change your primary team, create or join new teams, and manage team settings within this dashboard view.

Organization

Located under the more menu, Organization-wide administrative settings and use analytics can be found within these dashboard views including:

• Analytics
• Organization settings
• Plans & Billing
• Users

Connected apps

Located under the more menu, Connected apps includes integrated services that help make using Clockwise a breeze, connecting your communication and productivity apps to your account.

• Slack
• Zoom
• Asana

Preferences

Preferences are located at the bottom left hand of the navigation bar under the gear icon.

Setting your meeting preferences, selecting when you prefer to have open time in your day, well as your email and notification preferences as a Clockwise user are all managed in this dashboard view.