Setting up Clockwise Teams

Clockwise Teams allow you to group colleagues you work with the most to ensure you stay up to date on their availability and bandwidth. Each team can have a maximum of 50 users at this time. 

If you're looking for information about Clockwise Teams features, check out the article here. 

To learn more about using Clockwise with your team, check out Clockwise Academy!

Creating a new team

You can create a team from the Clockwise web app from the Teams section.

1. Click + Create team.
2. Enter the name of your team.
3. Add your colleagues by selecting the checkbox to the right of their name.
   
   If your colleague is not on Clockwise yet, adding them to your team will send them an invite. You can tell which of your coworkers are already using Clockwise by the green Clockwise logo in the bottom right of their user avatar.
   
4. Click Create team.

Joining an existing team

Join a team from the Clockwise web app from the Teams section.

1. Click + Join team.
2. You'll see the teams that already exist, in order of relevance to you.  If you don't see the team you want to join, you can search for it manually.
3. Select the team you want to join and click Join team.

Managing your team

Now that you've created or joined an existing team, you can manage it as well.

Here you can:

• Update the Team name
• Turn on team features, including:
  • Team availability calendar
    
    • Sync team availability calendar
    • Sync team availability calendar to Slack
    • Manage Team availability calendar to Slack sync settings
  • Team no meeting day
    • Choose which day to avoid meetings
    • Choose whether you'd like to send an auto-reply when internal colleagues schedule on your elected no meeting day.
• Delete the Team
  

  Note: Deleting the team will delete the team for everyone.

Teammate Membership

To add new teammates to your team, follow these steps:

• 1. Navigate to the Teams section on the Clockwise web app and select the team you wish to modify.
  2. Click Invite new teammate.
  3. Search for the user you'd like to add and click the Add button.

To Remove yourself or teammates from your team:

1. Hover over the user's name
2. Click on the trash can icon
   

Team Settings

• You can choose whether or not to subscribe to your team's availability calendar.
  • These changes will only apply to you and will not impact the views of your teammates. 
  • Your OOO and WFH events will still be synced to your team's calendar
• You can choose whether or not to apply the team no-meeting day to your schedule.
  • These changes will only apply to you and will not impact scheduling for your team.
  • If you have a 1:1 with a member of your team that has kept this no meeting day setting on, Clockwise will respect your colleague's team settings and avoid scheduling on the designated day. 

Primary teams vs secondary teams

We understand that you can be a part of multiple teams at work. Clockwise for Teams differentiates between these groups by denoting your primary team and your secondary teams. There can only be one primary team, all other teams that you're a part of will be regarded as secondary. Primary and secondary teams have different capabilities:

Primary team

• You can only have one primary team
• You will receive updates on teammates that are out of the office in your Clockwise feed, your week in review email, and Slack
• You will receive updates on teammates that are low on Focus Time in your Clockwise feed and your week in review
• You can access Team Analytics on Focus Time, meeting time, and fragmented time for your teammates
• You can subscribe to the team availability calendar that automatically syncs your teammates' OOO and WFH events
• Your team's No Meeting Day will be respected and reflected in your calendar

Secondary teams

• You can have up to 4 secondary teams
• You can access Team Analytics on Focus Time, meeting time, and fragmented time for your teammates
• You can subscribe to the team availability calendar that automatically syncs your teammates' OOO and WFH events

Updated January 31, 2023 11:59