Flexible Holds

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Leaning into flexibility will let you get the most out of your schedule: by allowing Clockwise to assist in scheduling moves and upholding your preferences, you’ll maximize your Focus Time and decrease interruptions that bump you off-track. In order to help ease you into this flexibility, Clockwise has introduced Flexible Holds and Smart Meeting Breaks. These tools allow you to individually affect your calendar while not causing an interruption to your teammates’ schedules.

Together with protected Smart Holds, you’re ready to build a schedule you love and defend your well-automated Focus Time!

Flexible Holds

Finding time for healthy breaks and having control of what your day feels like can be important to building the perfect schedule. Whether you’re looking to make a habit of taking a daily walk to break up your day, reviewing weekly metrics, or otherwise need to prepare slides for a specific upcoming meeting, Clockwise wants to help you automate a schedule you love. Flexible Holds allow you to automate time-intensive scheduling to ensure that you strike the right balance.

Flexible Holds are events where you are the only attendee. Exactly when they happen doesn’t matter, just that they do. As your schedule changes throughout the week, Clockwise will automatically shuffle your flexible holds so your calendar reacts as your day evolves.

Routines are Flexible Holds that are recurring flexible events, like a quick coffee break or checking your email inbox –  things in your calendar that require time but do not have a specific time by which they need to be completed within your workday or workweek.

Task Holds are Flexible Holds that are one-time events with only 1 attendee, like creating slides for an upcoming meeting.

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When a calendar changes and a conflict arises with a Flexible Hold, Clockwise moves the hold to a new time slot immediately within its confines – unlike Flexible Meetings that move once a day and only when there is > 24 hours before the event. 

Creating a Flexible Hold

If you’re familiar with the Flexible Meeting feature, using Flexible Holds is set up similarly, with the main difference being that Holds are events with just yourself as an invitee, and Meetings involve 2+ attendees.

  1. Create a new event on your calendar.
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  2. Title the event, set the time, and mark its recurrence, enable the Clockwise Flexible toggle, then save the event.
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Changing an event to become Flexible

  1. Click on the newly-created event. event and toggle the Flexible switch.
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    You can continue to set constraints on both days the event can flex to, as well as the time of day the event is able to occur. Once flexibility is set it auto-saves for the event and copies to all of its future recurrences if it exists.

Managing Flexible Holds

All Flexible Holds exist in your Flexible Meetings dashboard view. This view shows all of your calendar holds as one-offs or recurring events and allows you to adjust the flexibility, create, and delete events in list-view.

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Removing a Flexible Hold

To remove the flexibility of a hold so that it no longer moves, untoggle the Flexible setting from the event. Once the hold is unmarked as flexible, both that occurrence and any future occurrences will not move, but will be persistent on your calendar.

 

If you wish to no longer have a hold on your calendar altogether, delete the event and its future recurrences from the calendar.

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