Travel Time

Have you ever had an offsite meeting, and someone schedules a meeting right before it or right after it, not realizing that you need that time to get to the meeting?  

Clockwise can automatically recognize that a meeting has an external location, determine how far it is, and protect the right amount of transit time on your schedule. 

How Clockwise uses travel time

Clockwise uses machine learning to identify meetings that require travel, understands how much time to block off, and automatically holds an intelligently determined amount of time on your calendar.  

Clockwise protects your travel time in three main ways:

• If a flexible meeting conflicts with a travel time block, Clockwise will try to resolve that conflict automatically
• Clockwise will never move a flexible meeting into a time that conflicts with a travel time block
• Clockwise Scheduler will know which times that appear to be free on your calendar or a colleague's calendar actually have conflicting travel time blocks and won't recommend those times.

Enable travel time & set your Primary work location

In order to intelligently block off the right amount of travel time as it relates to your work address, you'll need to tell us where you work.  Set your work location in Ideal Day, in the travel time section. Click the toggle to Yes to enable travel time, then input your primary work address.

If you do not input a primary work location, Clockwise will set a default block of 30 minutes against any meeting that has a location in the event.

Travel Time's intelligent suggestions

Your travel time duration will update according to how far your meeting address is from your primary work address.  These holds will appear on your calendar in increments of 15 minutes up to an hour.

• If your meeting address is close enough to your primary work address, a walking time is suggested. 
• If your meeting address is further away, a driving time will be suggested.

If you have two external meetings in a row at separate locations, travel time will automatically calculate your travel hold from the address of your current meeting to the address of your next meeting. 

• Travel times are used to prevent meetings from being scheduled back to back when you will be en route. 
• It should not be consulted for the exact amount of time it will take to get to your meeting. 

Examples of why Travel Time is not created or updated

• The event is outside of your working hours set in Clockwise.
• The event is more than two weeks in the future.  
• The address of your meeting was not recognized. 
• You have two meetings outside of your primary work address, at the same location, within 3 hours of each other.  
• The name of your event assumes you're traveling. Ex: Walk, Commute, Travel or Drive.  We will not book travel time on holds that we recognize as manually created travel blocks.
• Your meeting's location is further than 120 miles away or more than an hour's duration.

Editing & deleting Travel Time events

1. Double-click on the Travel Time event in Prism.

2. Edit the start and end times as needed.

   

3. Click Save.