Clockwise Release Notes

Stay up to date on the latest feature releases and bug fixes from Clockwise.

October 2024

Features

Faster calendar processing: Clockwise now processes changes to your calendar >10x faster, so Clockwise-managed events like Focus Time and Lunch holds will typically respond to calendar changes within 1-2 seconds.
Customizable collaborators in Prism: The list of collaborators in the Prism sidebar is now customizable, enabling you to pin users for quick 1:1 scheduling

Fixes

Re-launched event drag-and-drop in Prism to Microsoft Outlook users
Fixed the Clockwise Firefox extension, which was not appearing
Fixed the Clockwise Chrome extension, which was causing interference with the release of Google Calendar's dark mode

September 2024

Features

Click to create events: The Prism calendar now supports direct event creation via clicking or click-dragging. Unlike other calendars, Prism will identify any conflicts with the newly created event and try to resolve them in real time.
Improved Prism sidebar: The Prism sidebar is now collapsible, enabling easier viewing of your calendar. In addition, it now contains a list of your most frequent collaborators for easy calendar viewing and 1:1 scheduling, as well as a module highlighting your upcoming meeting with quick controls for rescheduling or joining VC.

August 2024

Prism Updates

Prism launched: AI Scheduler is now Prism, your intelligent calendar.
Intelligent Drag and Drop: You can now click and drag an event to move it to where you’d prefer it on your calendar. When you drag and drop or resize a meeting, we will now display information about how this new time affects attendees, and we will try to automatically resolve any conflicts that it creates.
Full recurrence support: Prism now allows you to create events with any recurrence type, matching functionality from Google Calendar and Outlook. Previously, Prism only supported creating events with daily, weekly, biweekly, or monthly recurrence. Recurrence can be set either via chat or via the event details card.
Sunset: Memory. Memory has been removed from AI Scheduler because it was causing errors in the language model, but we will be replacing it soon with a new way of scheduling with groups.

Overall Product Updates

Updated new user onboarding: New user onboarding received a visual overhaul, and now highlights the power of Prism scheduling.
Multi-hop meeting moves. Clockwise can now move flexible meetings in multi-hop sequences to try to resolve conflicts, either via our daily 4pm calendar optimization or via “schedule by moving” in AI Scheduler. For instance, Clockwise can move Meeting A onto a slot currently held by Meeting B, and then move Meeting B onto a slot held by Meeting C, and then move Meeting C to a free slot.
Simplified Navigation: We simplified the top level navigation items on the Clockwise web app and moved less-used actions to fly-out menus. In addition, we consolidated Flexible Meetings and Flexible Holds onto a single page.
Sunset: Assistant tab in Chrome extension. We removed the Assistant tab in the Chrome extension as part of our effort to simplify the user experience. Removing this feature allows for a faster extension experience and future development for AI Scheduler availability in the extension view.

July 2024

AI Scheduler Updates

AI Scheduler in Slack: Schedule and reschedule events directly in Slack by mentioning @Clockwise on your scheduling request (must have Clockwise Slack integration configured).
Calendar split view: When viewing multiple users’ calendars, each user’s calendar will occupy a single column for easier viewing of availability across schedules.
Drag and drop: Users can drag and drop events on the AI Scheduler calendar to quickly reschedule them. This update also includes dragging the edge of an event to change the duration.
Preferred video conferencing integration: Users can set a default video conferencing platform (e.g., Zoom, Google Meet, Microsoft Teams) in their Preferences page, and AI Scheduler will automatically use that VC integration when creating a new event.
Full support for Clockwise holds: Users will be able to modify settings for individual Clockwise holds — e.g., enabling auto-decline for Focus Time or un-syncing an OOO event from team calendars — in the AI Scheduler event details card (previously only available in Clockwise Planner).

June 2024

AI Scheduler Updates

Shareable Scheduling Proposals: Users can now share a scheduling proposal link with meeting recipients, who can view the proposal and choose to accept or reject the suggested time. Ask AI Scheduler to schedule a meeting, and then select Share when AI Scheduler responds to try it out.
Click to schedule: Quickly create an event, invite attendees, and receive scheduling suggestions using a clickable interface that doesn’t require chat.
Timezone support: AI Scheduler will understand and respect users’ requests to schedule within certain timezones. Previously, AI Scheduler would ignore a user’s requested timezone.

May 2024

Overall Product Updates

Maximum Focus Time per day: Set a daily maximum for Focus Time holds and Clockwise will make sure scheduled Focus Time never exceeds your preferences. Available on paid plans.
Auto-protected Focus Time: Allow Clockwise to automatically protect Focus Time holds based on the total hours of Focus Time in your week. When your Focus Time starts to fall below your weekly goal, Clockwise will automatically adjust the flexibility of those holds so incoming conflicts are declined. Available on paid plans.

AI Scheduler Updates

Features and improvements

AI Scheduler for Microsoft: AI Scheduler is now available to Microsoft users, currently in rollout.
Public Beta: Launched AI Scheduler to all Clockwise users in Public Beta. Check it out.
Quick Scheduling: Clicking on any event in the calendar will automatically generate a short list of available rescheduling suggestions within 2 business days of the event. This feature is also available in the Clockwise Chrome extension.
Foundational speed improvements: Chat responses now occur 1.5-2x faster due to optimizations in language parsing and scheduling suggestion generation

April 2024

Overall Product Updates

Sidebar scheduler deprecation: The Clockwise sidebar scheduling functionality has been deprecated in favor of AI Scheduler.
Launched round-robin Scheduling Links: Scheduling Links with round-robin logic balance meeting distribution among a team based on availability or priority. Learn more.

AI Scheduler Updates

Features and improvements

Quick Reschedule: Click any event in the calendar and we will instantly provide available time slots within a few days of the event’s original time slot. Available both in web app and extension.
Private Beta: Launched AI Scheduler in Private Beta to select users.

March 2024

AI Scheduler Updates

Features and improvements

Users can now easily create Scheduling Links via AI Scheduler, e.g. “Create a 30min link with Tatiana’s and my availability from Monday to Wednesday”
Users can now ask AI Scheduler to help them fix their meeting conflicts, and AI Scheduler will highlight the conflicts in the calendar and provide smart rescheduling suggestions
Attendees can now be specified in chat as “Optional,” and AI Scheduler will deprioritize their availability. Attendees can also be marked Optional via the event details card
The Flexible toggle is now surfaced at the top level of a scheduling proposal, enabling a user to quickly turn flexibility for their event on or off
When scheduling with attendees whose calendars or events are private, AI Scheduler will now indicate which meetings are flexible, for easier scheduling
Calendar density now mirrors defaults on Google Calendar
Default calendar positioning now centers a users’ working hours in the calendar view
Chat now auto-scrolls to the bottom whenever a new message is sent
Calendar and suggestion queries have been optimized, resulting in 3x speed improvements
The scheduling proposal has been visually cleaned up to make it easier to understand

February 2024

Overall Product Updates

Scheduling Links maximum number of meetings: Users can control external meeting load by customizing the maximum number of meetings that can be scheduled via their Scheduling Link. They will be able to customize this on a daily or weekly basis based on their preferences. Learn more here.
Scheduling Links administrative logo control: Admins can add a logo on behalf of all users within their paid plan (billing group specifically). This logo will supersede any previously individually uploaded logos, providing greater control for admins and ensuring brand consistency across users. This feature is available to Business and Enterprise customers. Learn more here.

AI Scheduler Alpha Updates

Features and improvements

The “Schedule with AI” button in the Google Chrome extension now opens a chatbox for direct prompt entry
Clicking on an event in the calendar now opens a “quick actions” menu for rescheduling, changing RSVP, or joining meeting.
Processing messages can now be canceled via `ESC` or clicking “Stop” button in text entry box
Chat has been narrowed to increase usability on smaller screens.

January 2024

Overall Product Updates

Customizable meeting availability in Scheduling Links: Fine-tune scheduling flexibility with customizable meeting availability. Users can tailor each Scheduling Link to match their preferences by allowing meetings to be booked outside of working hours or within specific time ranges. Take control of your time and streamline the scheduling process for a more personalized and efficient experience. Learn more here.

AI Scheduler Alpha Updates

Features and improvements

AI Scheduler can now be easily accessed via a button in the Google Chrome extension
Memory: Users can click the Memory button to enter new scheduling preferences, or view/delete existing preferences
Improved event layout in calendar. General improvements to layout algorithm to better display information. Shared events in in multi-calendar views now rendered as one event card.
SBM (Schedule By Moving) Proposal options now have improved UX for better visibility amongst a crowded calendar and hover states and labels more visible to reduce clutter
Multi-calendar now loads up to 50 calendars
Multi-calendar select drop down given visual overhaul to improve usability and performance. Additionally a few new features are added such as quick scheduling with currently selected calendars.
Flexibility Details are now viewable + modifiable in proposals.
AI Scheduler can now be prompted to “remember” and “forget” information, for instance “remember that Britt is my manager”
AI Scheduler will now recognize common holidays in the US, Canada, and UK
Scheduling proposals now contain a “Share times” button with copyable text
“@” mentions now support mentioning specific calendar events, in addition to people
Clicking on a calendar event now opens a small menu with convenient actions like “Reschedule with AI” and RSVP responses
Event details card now contains a “Reschedule with AI” button that will automatically generate a rescheduling proposal
Events can now be toggled to “All day”
Calendar now contains a “Show/Collapse Focus Time” setting. If toggled to “collapse,” Clockwise Focus Time events will be minimized to help simplify the calendar view
Out Of Office events are now rendered with a distinct style to distinguish them from other events. All-day OOO events are shown with a “tab” in the all-day event section for easy identification

Bug fixes

Find A Time With AI Scheduler Button In GCal now doesn’t show if styles become broken
Text overflow issue on short OOO events
Color coding on user avatars within the collapsed Event card now set correctly
Add Event Proposal now persists your unsaved changes if you change tabs/lose focus of your window
Recurring meetings at scheduled at a set user specified time are no longer flexible by default
Collapsed event card now displays external meeting attendees
Meetings organized by a user in a different timezone are now rendered in the correct timezone

December 2023

Overall Product Updates

Branded logo on the Scheduling Links booking page: Users can now upload custom logos to be displayed on booking pages for their Scheduling Links. Learn more here.
Timezone picker on the Scheduling Links booking page: Users can now change the timezone while viewing available meeting times on Scheduling Links booking pages, allowing simpler visibility into what times are available to meet.

AI Scheduler Alpha Updates

If you are interested in early access and open to sharing product feedback for AI Scheduler, join the waitlist.

Features and improvements

Calendar now displays users’ working hours when viewing multiple calendars. Unavailable times appear with a gray striped background
Past events in calendar are now slightly desaturated making them easier to distinguish from upcoming events.
Event category selector added to event card
Event card now has a colored rail corresponding to the color of the calendar event
Event card now supports viewing and editing video conferencing links (Google Meet and Zoom)
Event card now supports viewing and editing event location
Event card now supports updates to recurring event series
Event card now displays original and updated times when rescheduling
Scheduling events at a specific time now conjures event tradeoffs (conflicts and inconveniences)

November 2023

Overall Product Updates

Clockwise for Microsoft Beta: We are excited to share that Clockwise is now available in Beta for all Microsoft users. Microsoft users will have free access to our Teams plan for the duration of Beta. Learn more on the blog.
Customize Scheduling Links meeting titles with simple variables: You can now customize the titles of meetings booked via Scheduling Links using simple variables, such as [Link Name] or [Scheduler Name]. You can preview the event’s title when editing a given link and the sparkle emoji, which indicates a Clockwise-managed meeting, can be toggled on or off.

AI Scheduler Alpha Updates

Lots of exciting improvements this month for the Clockwise AI Scheduler. As a reminder, if you are interested in early access and open to sharing product feedback, join the waitlist.

Features and improvements

Mentioning attendees with the @ symbol in prompt messages now returns results faster and prioritizes frequent collaborators
Calendar controls have been improved visually and moved to be right-aligned in toolbar
Calendar density settings have been added
Calendar date headers visually updated and now display your current time zone setting
Calendar time dial now displays current time
Chat supports adding or subtracting duration when updating an event (e.g., “Shorten my meeting by 1 hour”)
Chat can now parse “weekdays” and “weekend” keywords
When generating meeting time suggestions, Clockwise now looks one hour on either end of working hours instead of two hours
Links in the agenda of an Event Details Card now appear with anchor styling and are clickable
Event Details Card agenda moved to bottom of card
Event Details Card attendees now show RSVP status
Event Details Card attendees now display groups
Recurring events scheduled through chat will be marked as Flexible by default to resolve future conflicts
Daily recurring meetings will only recur on weekdays vs. all days of week
“Scheduled via Clockwise AI” is appended to the event description at the time of new event confirmation, rather than during event editing

Bug fixes

Fixed an issue where wrong meeting is picked when using full email address (or using @ )
Fixed an issue causing scheduling suggestions outside all attendees’ working hours
Fixed an issue where modifying event’s time always picked future date from the event. Fix will honor any specified time picked as long as it is after current time.
Fixed bug where other users’ calendars did not have correct RSVP status in calendar event cards
Fixed clickable area in date picker in Event Details Card
Fixed placeholder text for meeting without title in Event Details Card
Fixed issue reporting false positives for conflicts in prompt response copy
Fixed an issue where meeting break is considered as conflict
Fixed an issue where the text for a proposal did not update if a new time was selected
Fixed an issue where confirming or canceling a proposal sometimes failed

October 2023

Overall Product Updates

Multiple durations for a single Scheduling Link: Allow those who book meetings via your Clockwise Scheduling Links to select the meeting duration that best meets their needs rather than pre-selecting it for them. Allowing alternate meeting durations is optional, so you can choose which Links have this flexibility.

AI Scheduler Alpha Updates

Clockwise AI Scheduler is a first-of-its-kind calendar experience, powered by GPT, that makes scheduling as easy as having a conversation. If you are eager for early access and open to sharing product feedback to shape the future of AI at Clockwise, join the waitlist.

Features and improvements

Chat Empty State: When there is no conversation history, you now have access to a few recommended “Help” prompts that will automatically send on click of the buttons.
External scheduling: Ability to create an event with external attendees (external email addresses)
Default VC platform: Automatically adds link from user's preferred VC platform
Rich event lists: When scheduler responds with a list of calendar events, you can now click on the event titles to display event details
Improved View responses: Calendar highlights events for view requests such as “show me my 1:1s on Friday”
When scheduler responds with a list of calendar events, you can now click on the event titles to display event details
Improved styling of event titles when displaying tradeoff details within a proposal
Calendar color-coding represented in proposal text
Decreased calendar event density addressing legibility issues with event titles
Scheduling suggestions enhanced by categorizing options
Ability to create an event with external attendees (external email addresses)
Ability to search events by response status (declined, accepted, or tentative)
Support for non-consecutive time ranges, e.g. “Find me a time on Monday or Wednesday to meet with Tom”
Faster handling of help requests , like What can you help me do? and How does AI Scheduler work?
Help responses include buttons for easy execution of suggested prompts
Detailed availability tradeoffs are now displayed in the chat proposal
Meeting details field is obscured for orgs that have Configurable Processing enabled

Bug fixes

Fixed issues with inconsistent display text on meetings without titles
Fixed issue with the display of meetings (non all day) that span multiple days
Fixed render issue impacting some events not displaying if start or end time was midnight
Removed resize observe when calendar component unmounts
When user edits or cancels calendar events, it will not try to operate on synced (personal) calendar events
Event lists in chat are listed with correct time in user’s timezone
Events with no title display correctly in chat responses
All events for multiple days are returned as opposed to only the first of multiple days
Calendar is anchored to and now correctly advances to the week of the first time range in a bulk scheduling request
Fixed a bug where the order of events in a bulk scheduling proposal would change on reload
When viewing another user’s calendar, shared events are displayed in the expected color
All-day multi-day events are correctly rendered within the Calendar
Fixed a bug with rendering inter-day multi-day events
Fixed a bug where Clockwise recommended scheduling options outside of user working hours
Fixed a bug where chat messages sometimes disappeared on send and then reappeared on reload
Fixed a bug where the Calendar person selector dropdown flickered during loading
Fixed a bug with other users’ calendar color reverting to black
Fixed alignment of text and icons in chat input
Fixed conflict description related to meeting hours and working hours for better clarity
Fixed issue sorting suggestions in bulk scheduling request
Fixed issue causing some meeting suggestions to start in past
Fixed an issue where bulk scheduling requests would incorrectly attribute tradeoffs to the wrong text block'

September 2023

Overall Product Updates

Add guests to meetings booked with Links: When someone schedules a meeting with you using your Clockwise Link(s), they can now invite additional guests to the meeting. Toggle this option on or off when creating / editing your scheduling links.
Single-use links: more contextual meeting titles: When scheduling via a single-use link, the meeting generated will now use the link's title as part of the meeting name. Previously, the meeting name included just the names of the attendees. This update provides greater context when viewing your calendar by displaying both the subject of the meeting in addition to the attendee. Single-use links meeting titles will now follow the pattern: <Link Title> - <Attendee>.

July 2023

Admin can customize "Request to Join" flow

Admins can now submit a custom message to their Customer Success Manager to update how their organization wants user to request a Clockwise license. To update the message that shows when people click "Request to Join" on the Plans and Billing page, contact your CSM today.

June 2023

Single-use Scheduling Links

With the launch of single-use scheduling links, you can now share available times for a one-time meeting, ensuring that the corresponding link expires once the meeting is scheduled. This helps narrow scheduling options and allows for meetings to get scheduled quicker.

Google Meet links in Scheduler

Add Google Meet as your video conferencing tool of choice directly from the Scheduler.

May 2023

Local timezone available in next Clockwise optimization description

Previously only available in PST, this update makes it easier for any user to understand when Clockwise will make its next optimization in their personal timezone.

April 2023

Shorter Focus Time

More flexible Focus Time for busy people. Clockwise will continue to optimize for 2+ hour blocks of Focus Time when possible, but will schedule 60-90 minute blocks when a user has less than 10 hours of Focus Time in a given week.

March 2023

Late Start Preservation

Clockwise just got smarter for individuals and organizations who have adopted a late-start meeting culture. When Clockwise optimizes your schedule, we'll make sure to keep your preferred start times in mind. Clockwise will preserve late start when we move a meeting if: (1) starts exactly 5 minutes late, and (2) is a typical length (25, 55, or 85 mins).

February 2023

Clockwise Web Application

The new Clockwise web application is the home base to configure, evaluate, and manage your calendar with the ultimate goal of curating a sustainable schedule you love. Check out the announcement.

Admin Panel User Export

The ‘Users’ tab in the web dashboard now offers a button to download a CSV of Clockwise users. This information was previously only available in the web UI, but is now more readily available for customers. To access, log into getclockwise.com/app and click on the ‘Users’ tab.

Extended optimization window

Clockwise will routinely optimize users’ schedules and resolve flexible meeting conflicts up to four weeks out, instead of two, allowing better visibility into the month ahead. Available for Business and Enterprise customers.

January 2023

Meeting & calendar data export

Download an export of meeting hours, Focus Time, and fragmented time data directly from Admin portal. Use these granular calendar analytics to identify users who have high meeting load and low focus time, so that your organization can optimize everyone’s schedule. Available to Business & Enterprise customers.

SOC2 Type II Compliance

Clockwise earned SOC 2 Type II compliance by achieving service commitments and system requirements based on the trust services criteria relevant to security, as defined by the AICPA. Check out our blog post.

November 2022

Flexible holds move in real time

Mark holds as as flexible and when your calendar changes and conflicts pop up, we move these holds immediately (not just once a day), so your calendar reacts as your day evolves.

More helpful emojis

Emojis in Clockwise-managed meetings (Flexible Meetings, Focus Time holds, and Lunch holds) will show as paused (⏸️) when timing has been set due to manual edits.

October 2022

Auto-decline / protected holds

Automatically decline any incoming meetings that overlap with your focus time or lunch. Learn how to set this up.

September 2022

Finer controls for flexible events

Day-of-week control on flexible meetings. Select which days the meeting could move to when you’re editing the event.

Group scheduling via Links

Easily schedule many-to-one meetings with multiple members from your organization and an external invitee. Clockwise aggregates your team members' availability and will only show your invitee times when everyone on your team is available. Once the invitee selects a time, Clockwise will send a calendar invite to everyone.

Learn more.

Links Chrome extension

Access your Clockwise Links via the Clockwise extension toolbar, so you can quickly copy and paste meeting links into email, chat, anywhere! Click the Clockwise extension button to the right of the address bar in Chrome to see and edit your links.

Links custom questions

You can now specify a set of required questions for a booker to fill out when using a scheduling link. You can use the questions to collect information from bookers, such as their phone numbers or their reason for scheduling a meeting.

Links custom date ranges

You can now specify a date range for any given scheduling link. Only slots in your specified date range will be shown to those booking meetings. View and edit your scheduling links.

Smarter meeting breaks

When your calendar starts to fill up with meetings, we will use your preferences to automatically build in breaks throughout the day. You can now choose for these breaks to be explicitly reflected on your calendar. Learn more about smart meeting breaks here.