Using Clockwise is easy, but here are four quick tips to make sure you're getting the most out of Clockwise right away.
To get yourself set up follow these quick steps:
- Set your working hours and meeting preferences
- Set your focus time goal
- Mark your meetings as flexible
- Consult your analytics
Looking for something to share? Check out the Quick Start Guide here to share with teammates.
Set your Working Hours and Availability for meetings
Setting your working hours in Clockwise is easy!
During onboarding, Clockwise asks for your Working Hours and availability for meetings.
You are able to set multiple split hours if you break up your work day.
On the right hand of the screen, you will see a visual of what your day will look like. Click Next to complete this step to set your working hours.
Clockwise also makes it simple for you to update your working and meeting hours at any time. To do so:
1. Navigate to your settings in Clockwise
2. Click on Working hours and meeting preferences
3. You will see a display of your previously set working hours where you will be able to update the hours to your desired preference
While in this setting window:
- You can check and uncheck the days of the week you work at the very top
- You can click on the plus sign to add split hours during your workday
- If your workday looks like the same day by day you can click on "Copy times to all" after setting the first day of the week and Clockwise will add the same hours for the rest of your workweek.
- The same applies to the settings you want to set for your meeting availability
Note: Flexible meeting and Focus Time optimization will respond to your working hours set in Clockwise so Clockwise will not set Focus Time or move flexible meetings outside your defined working hours.
Set up your weekly Focus Time goals
Setting up your weekly Focus Time goals will allow you to protect the right amount of Focus Time per week while maintaining a sense of availability on your calendar. This may me useful for managers who want to keep their schedules relatively open so their reports can schedule ad hoc meetings or this is also ideal for people who schedule a lot of external meetings.
Set your weekly Focus Time goals in Settings>Focus Time, lunch, and travel time>Check the option "Schedule x hours Focus Time per week". Use the drop down menu to choose exactly how many hours you'd like to protect.
If you don't need Focus Time goals per week and you'd like to protect as much time as possible, select "Schedule all my available Focus Time". This option will allow Clockwise to protect every slot of 2 hours or more uninterrupted time in your calendar as Focus Time.
Make your meetings flexible
If using the Clockwise Chrome extension, click on any meeting, and make a meeting flexible to let Clockwise automatically move it to the least disruptive time. The more flexible meetings you have, the more Focus Time Clockwise can create for you and your team.
If using the Web App, view all the meetings that are eligible for flexible meetings from the "Suggested for flexibility" section in the bottom left of your screen. Click on the meeting and mark the meeting as flexible, then choose your preferences on how flexible you are about meeting moves.
Consult Team Analytics
Consult the Team Analytics tab to surface how much Focus Time and meeting time you and your teammates have. Click on an individual avatar or card to view deeper information. Here is where you can uncover opportunities to improve your schedule or validate on the improvements you've already implemented.
*Team Analytics is only available within the Chrome extension at this time. If you'd like to use this feature download the Clockwise Chrome extensions.