Team & Individual Analytics

Team Analytics surfaces how much Focus Time and meeting time you & your teammates have. Click on the team you'd like to see from the drop-down menu, choose the time period you'd like to view, then click on an individual avatar or card to view deeper information. Team analytics is only available from the Clockwise Chrome extension. 

To use Team Analytics, make sure you have defined who is on your team. You can edit your team at any time from the Clockwise web app, and choosing the team name you want to manage.

Data

In your analytics, Clockwise divides your work time into a few categories:

• Meetings: Calendar events with other attendees, or that our algorithm has identified is a meeting
• Focus Time: Blocks of free time within your working hours longer than 2 hours
• Fragmented Time: Blocks of free time within your working hours shorter than 2 hours
• Other: Calendar events that our algorithm has identified are not meetings (for example: personal holds, no meeting days, WFH blocks)
• Out of Office: Clockwise excludes days that you indicate you are out of office or on vacation from the total number of hours that you work

Team Insights shows the total number of hours you & your teammates spend in meetings and in Focus Time. This does not include fragmented or other time blocks.

Here are examples of how to interpret the analytics to find actionable insights:

All the calendars in the screenshots below may complain that they don't have enough bandwidth and feel overwhelmed at work. Based on the data, each calendar has a different issue affecting them and this, it's easier to propose different solutions on how their calendars can improve:

Calendar A:

• Low on Focus Time, OK on fragmented time, and incredibly high number of hours in meetings
• Potential Solution:
  • Analyze your meetings to understand where you can reduce the amount of meetings you attend.
    • Do you need to attend all of these meetings?
    • Can some of the weekly meetings be moved to bi-weekly?

Calendar B:

• Doing alright on Focus Time, high on fragmented time, and pretty high number of hours in meetings
• Potential Solution:
  • Analyze your meetings similar to the calendar above, cut down where possible.
  • Your fragmented time is high, can any of your meetings be marked as flexible?
  • If your meetings are flexible, can you increase their flexibility so Clockwise has more room to optimize your calendar?

Calendar C:

• Has a lot of Focus Time, high on fragmented time, and a good number of hours in meetings
• Potential Solution:
  • Try to mark more meetings as flexible to reduce your fragmented time (let Clockwise do the hard work here).

Time Period

Team Insights shows the total number of hours your teammates have of meeting time and Focus Time for the selected time period. You can change the time range by selecting a new time period from the drop down menu, or by changing weeks on your calendar.

Working Preferences

Clockwise automatically populates the working preferences for everyone on your team based on historical meeting activity. If the individual who's profile you're looking at is a Clockwise user, the meeting hours information will reflect the preferences they set in Clockwise. If not, it will show Clockwise's estimates.

Top Collaborators

The time period for the Top Collaborators data corresponds to the date range selected at the top of the profile. This is the amount of time you spent in meetings with the collaborators listed during the time period.