Is your team struggling to find time for their work? Are teammates interrupting one another during focus time? Or you're looking for ways the team can manage their schedules more effectively?
Clockwise can help your team use their time more effectively, and you can set the team up for success by following these simple steps:
- Set up your Team in Clockwise
- Establish calendar best practices & invite your team to Clockwise
- Encourage the team to use smart scheduling suggestions to collaborate during optimal times
- Use Team Analytics to inform 1:1s
- Set up a No Meeting Day for your team
Set up your Team in Clockwise
By having your team organized in Clockwise, you can keep everyone's schedules and preferences visible and accessible.
To set up your team:
- Click on the Clockwise menu
- Click "Your Teams"
- Click "New team"
- Select to join an existing team or create a new one
📖 Learn more about setting up up your Team here.
Establish calendar best practices & invite your team to Clockwise
Once you have your Team created, you're ready to invite your teammates into Clockwise. Add them into your Clockwise Team and introduce the tool in an upcoming meeting.
During the meeting, tell your team about your time management goals and set standards for focus time, scheduling, and meeting hours.
💡 You can find slide templates and more recommendations on setting your best practices here.
Encourage the team to use smart scheduling suggestions to collaborate during optimal times
Your team can be more considerate of teammate's preferences and Focus Time when coordinating new meetings by using the Clockwise smart scheduling suggestions.
When scheduling a new meeting this way, Clockwise will provide smart recommendations according to your participant list, intended duration, and timing. It will take into account everyone’s meeting hours, breaks, and focus time and will indicate the impact of your meeting.
This makes it easy to find the best time while also considering how this new meeting will impact your participant’s schedules.
To use the smart scheduling suggestions:
- Create a new meeting invite
- Adjust the attendees, duration, and timing of your meeting
- Review the suggestions and select the best time
- Finish filling out your meeting details and send the invite
📖 Learn more about using Clockwise Scheduling suggestions here.
Use Team Analytics to inform 1:1s
Your team's Focus Time should be a regular topic of discussion in your 1:1's. Understanding how your reports are feeling and how it relates to their bandwidth is important to appreciating each individual.
You can use Clockwise Team Analytics to elevate the right data to understand your team's needs and understand the right adjustments required to get more Focus Time.
📖 Learn more about Team Analytics here.
Set up a No Meeting Day for your team
It's nice to look forward to one, full meeting free day where your entire team has committed to getting 8 hours of heads-down time. To do so, you can set up a No Meeting Day for your team in your Clockwise Team settings.
Clockwise will avoid scheduling meetings on this day, and it will recommend teammates to also avoid adding meetings on this day. While it can't always prevent all meetings, it can help reduce the meeting load on that day across the team.
📖 Learn more about setting up your No Meeting Day here.
