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Color Coding Overview

Ken Ankrah
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See your week at a glance with automatic color-coding from Clockwise.  

In this article, you'll learn:

 

How to set up color coding

You can enable automatic color-coding right from your Clockwise during onboarding, or from Settings. Use the Clockwise default colors, or configure the colors you prefer from settings.

To access Event Coloring from settings:

    1. Navigate to settings
    2. Scroll down and click on  "Event categories and color coding"
    3. Toggle on the setting for "Enable automatic meeting color-coding
    4. Configure your colors for each category

      Color_coding_2.png

Once color coding is on, you can select which color you would like to associate to each category.

Color_coding_3.png

 

How to disable event coloring

If you no longer want to use color coding in Clockwise, you can disable the automatic coloring in your settings:

  1. Navigate to your settings in Clockwise
  2. Scroll down and click on Personal Calendar Sync, Zoom account, event coloring, and more
  3. Scroll down to Event Coloring 
  4. Toggle off "Enable automatic meeting color-coding"

Once you disable color coding, your events will all the colors will be reset to the calendar default.

 

How Clockwise Categorizes Meetings

Clockwise uses machine learning models to automatically categorizes your meetings.  We look at factors such as historical attendance rate, meeting size, duration, and location to make the categorization.  

  • External: A calendar event with an external attendee invited to the event.  We will also attempt to recognize external meetings without an external attendee invited.
  • One-on-One: A meeting between you and one other internal attendee.
  • Team Sync: A recurring meeting between you and multiple other internal teammates.
  • Hold: A calendar event with no other attendees, that is not a real meeting (ex: travel time, hold for a meeting)
  • Focus Time: Blocks of free time within your working hours longer than 2 hours.  Holds for Focus Time should also be included here (eg: No Meeting Wednesday, WFH)
  • Ad-Hoc: Internal, non-recurring meetings 
  • Out of Office: A calendar event indicating you won’t be in the office (eg. OOO, PTO, Vacation)
  • Holiday: A calendar event indicating this is a holiday and attendees won't be in the office.
  • Other events: All other events not captured by the above.

 

Changing Default Categories

Clockwise automatically buckets events into the above categories.  You can customize an event's category at any time in the Chrome extension* by clicking on that event and editing the dropdown menu under the event title.

Categories.png
 
Note: If using the Clockwise Web App, you'll have to go to your Clockwise homepage to change your event category.
 

How does Clockwise color-coding work with my existing calendar colors?

Clockwise will override any existing event colors that you created through Google.  However, Clockwise will only change an event's color if that event is in a category that has a color assigned to it. For example, if you manually color an event that is in the Ad-Hoc category blue, that event will stay blue if you do not assign a color to Ad-Hoc events.

If you remove the color-coding, all the colors will be reset to the calendar default.  The calendar will not revert to the previous manual color-coding.

 

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