The Clockwise Scheduler handles the tedious manual work of scheduling events with your coworkers. It helps you with the following:
- Find the best meeting times by suggesting a number of different options with times: Best and Good Times to meet.
- Finding inconveniences by showing how choosing certain times will impact Focus Time for attendees.
- Smart suggestions that give you the soonest time to set your meeting should you need it for emergency purposes.
Clockwise Scheduler can be accessed from the Chrome extension at the moment. Click here to download Clockwise for Chrome.
You can add attendees to the scheduler in two ways:
- Select the calendars of the teammates you want to meet with using the calendar selection on the left side of Google Calendar, then click on the suggestion to schedule a meeting with those teammates.
- Or type in the email addresses (internal or external) of the people you would like to meet with
The Scheduler will surface the "Best Time" and the "First Available" time. More times are visible under "View more available times".
The "Best Time" is the time that interrupts the least amount of Focus Time for all attendees. If you would like to visualize how much Focus Time is being interrupted, enabling your Clockwise Calendar can help give you at-a-glance context about why certain times are better than others.
Click on the time you would like to book, add a title, description, location, and click "Schedule", and your meeting will be booked instantly.
If you choose to use the google scheduler flow, you will see a different view that responds seamlessly to your selections. For example, selecting a 30-minute event without any meeting attendee and without a room will suggest the best Soonest Time, Top Pick, and Also Good. Hovering over the Smart Suggestions will provide you more information about how that option will impact you should you choose to select it.
Additionally, Smart Suggestions will also let you know if a time you have selected will cause a Conflict for you or is Inconvenient for meeting attendees. This takes over the manual work of looking on your calendar to make sure there are no conflicts etc.
If you want to learn how to learn more about Clockwise Scheduler, Please reference our how-to-use Scheduler video here
If your organization uses Zoom, you can integration Clockwise with your Zoom account. This allows that every meeting created in Clockwise will automatically be scheduled with the correct video conferencing details. To understand how to set up the Zoom integration for Clockwise, click here.
Clockwise scheduler with Zoom integration
Now that your organization has enabled Zoom, it will be available as the default video conferencing option when using Clockwise Scheduler. New to Clockwise Scheduler? Click here to learn more.
If Zoom scheduler isn't available to you
You may run into the following error message letting you know that a Zoom account couldn't be found connected to your email address. If this is the case, you may not have a Zoom account with your organization. Speak to your Zoom administrator to add you to Zoom. Once added, this error message should go away.
Please contact us at email@example.com if you have any questions or feedback about the Scheduler experience.