Whether you feel like too many meetings take up most of the hours of your week, a fragmented schedule forces you to sacrifice time for deep work or miss a lunch break, or that constant interruptions and context switching are draining all your productivity, Clockwise is here to help. By setting a few preferences and creating guidelines for your ideal day, we hope to build a schedule that really works for you, that reflects a happier and healthier way of working.
To make that easier, Clockwise now lives on the web, and this new experience is your home base for reducing wasted time – getting meetings out of the way and putting time back into your day. It’s a destination to configure, evaluate, and manage Clockwise with the ultimate goal of curating a schedule that you love.
Clockwise Home is the web app's landing page. It summarizes your current week with a heads-up display listing your hours spent in meetings, preserved Focus Time, and scheduling conflicts resolved in real-time, as well as comparisons to the week before.
The Home page also serves as a quick snapshot of your general setup, and links the most-frequented setting accesses, and all setting access points in the left menu-bar. It also provides suggestions at the bottom of the view for making the most of your Teams trial if it's underway.
This view provides a week's calendar view of your schedule, as well as access to the scheduling function at the top.
Scheduling via the web app
- Click on the + Schedule meeting button on the top of the page. This will launch the scheduler panel on the right.
- Create an event title, add meeting attendees, and choose a best time to meet. The default for scheduler creation is to mark a meeting as flexible. Your default video conferencing will be added.
- Click Schedule.
Viewing events via the web app
Click on any event on your calendar to see more details about it in the right-hand panel. If an event is not managed by Clockwise, that will be stated. If it is managed by Clockwise, you will see meeting flexibility details as well as a history around event creation and the ways the meeting flexibility has changed to accommodate the attendees.
Your ideal day
Clockwise elevates how much Focus Time you achieved in the last week and benchmarks how that compares with your previous week.
When setting your Focus Time goal, try to pick a number that balances your time spent in meetings with how much Focus Time you need to complete your work, and how much open space you need to remain available for ad-hoc meetings. Think about your role, too – individual contributors benefit from blocking more hours for Focus Time, whereas a people manager may want to mark their Focus Time as available for team support.
All of these decisions help to add up to making your sustainable schedule – smart holds and flexibilities that form your ideal day. These make it easy to see what your day will be like at quick glance, and give you peace of mind as to what the baseline expectations of your schedule should look like day-to-day.
- Focus Time
- Travel time
- Personal calendar sync
- Event color-coding
When you mark a meeting as flexible, that gives Clockwise permission to move a calendar invite. By consolidating flexible events and getting meetings out of your way, we’re able to unlock blocks in your schedule that weren’t there before, significantly reducing wasted time in your day. If a fragmented schedule is killing your flow, be sure to turn on flexible meetings.
You can view and manage all your flexible meetings, from recurring one-on-ones to one-off team meetings, in a single view.
The Suggestions section lists additional meetings that Clockwise recommends marking as flexible. The more meetings you mark as flexible, the more you’ll help to create additional Focus Time not just for yourself, but for anyone you meet with.
Flexible meetings are a feature available to Teams plans and above. More can be learned here: Flexible Meeting Overview.
Flexible Holds are events where you are the only attendee and the time the event occurs in your working hours does not matter, just that they do make it into your ideal days. As your schedule changes throughout the week, Clockwise will automatically shuffle your flexible holds so your calendar reacts as your day evolves.
Clockwise's web app displays your flexible holds as either recurring routines or as one-off tasks to help manage flexible holds on your schedule. You can read more about Flexible holds here.
The Links dashboard has moved to integrate here with the rest of Clockwise account settings.
Links are a smarter way to schedule meetings with people outside of your organization. Links help you find the best time to meet, so you can schedule in a snap, and preserve your Focus Time in the process. Clockwise identifies the best times to meet by taking several factors into account.
Learn how to create a Clockwise Link to optimize your external meetings.
Integrated services help make using Clockwise a breeze, connecting your communication and productivity apps to your account.
Paid teams benefit from additional collaboration features that work to coordinate a body of people via team organization including a team availability calendar to provide transparency and team no-meeting day observation.
View team membership, change your primary team, create or join new teams, and manage team settings within this dashboard view.
Organization-wide administrative settings and use analytics can be found within these dashboard views including:
- Plans & Billing
- Organization settings
Setting your meeting preferences, selecting when you prefer to have open time in your day, identifying your preferred meeting rooms, and opting in to your email and notification preferences as a Clockwise user are all managed in this dashboard view.