Interacting with Clockwise Calendar
Free- Teams
- Business
- Enterprise
Note: The Clockwise Calendar is currently in open Beta. Access to the calendar will remain a free feature until Generally Available.
In this article: |
Whether you’re looking to reschedule a meeting, find the perfect spot to fit in a Focus Time hold, or spinning up a new Scheduling Link to send out in an email exchange, Clockwise’s Calendar can help – and take the time and stress out of setting everything up for you.
What type of tasks can Clockwise make easier for me?
- Basic scheduling: Schedule, reschedule, and cancel one-time or recurring meetings via conversational chat.
- Bulk scheduling: The ability for a user to take action on multiple meetings at once (includes scheduling, rescheduling, other updates).
- Fix conflicts: Users can ask the Clockwise calendar to help them fix their meeting conflicts, and Clockwise will highlight the conflicts in the calendar and provide smart rescheduling suggestions
- Create Scheduling Links: Create Scheduling Links via chat. Streamline the scheduling process by having Clockwise generate links on your behalf. Quickly share custom Scheduling Links.
Engage with the Clockwise Calendar
Working with the calendar in Clockwise is a lot like working with an assistant – it’s quick, understands conversational language, and can make a lot of connections you’ll no longer need to keep track of yourself. You can find a list of prompts here, but here’s a few to get started:
- Schedule a 30 min sync on Thursday or Friday with Gary.
- Set up a recurring 1:1 with Abou every other week on Tuesday.
- Make me OOO tomorrow afternoon and reschedule my afternoon meetings.
- Fix my conflicts next week
- Create a 15 minute link with my and Nikita’’s availability on Tuesday and Thursday
If you’re not sure what Clockwise can help you with we’ve made it easy for you to get started. You can directly ask it for help or scheduling advice.
- Try How should I use you? Or Which meetings should I mark as flexible?
Pair prompts together
You can push several commands together, as you would when speaking with someone.
For example, ask to Reschedule my meeting with Jin tomorrow and schedule a meeting with Kacy tomorrow, or Cancel my meetings tomorrow and schedule a 1 hour hold to review the board deck.
Use the calendar view
If you prefer to perform changes visually rather than by chat first, you can initiate a rescheduling flow by clicking on any event in the calendar. This will open an abbreviated event detail view where you can either use Quick Reschedule to choose an optimized time, or else click Find more times to launch the Clokcwise Calendar for more assistance and visibility.
Make a calendar change
When you want to make a direct calendar change using a prompt, you’ll collaborate with the calendar in Clockwise. You’ll prompt what you want to happen, it will respond with a proposal to you detailing what its actions will be if you approve of them, and then you confirm whether you’d like those changes to happen. If you confirm, the changes will happen within the minute, and if you select cancel, no changes will occur around what you prompted.
Note: If you do not own edit permissions for a meeting, Clockwise will inform you that you have a conflict that it is unable to reschedule. You will then be given the option to accept the changes Clockwise can perform, or to cancel all changes. If you confirm these changes, Clockwise will change what it has permission to change and other conflicts will need to be manually resolved.
Note: Nothing will change on your calendar until you explicitly confirm it within the chat by clicking the options presented to you. A confirmation message will follow your choice.
If you’re unsure what seems the most convenient of the times, you can collaborate with folks by sharing the times that would work best for all all Clockwise users – this will share all the times that seem workable for the collaborators who have not responded no to the event RSVP. Click Share, then Share all available times to create a comprehensive scheduling proposal that you can then share in a chat message or email.